CONSTITUTION AND BY-LAWS

OF THE

ADMIRAL BAKER WOMEN’S GOLF CLUB

The name of the organization shall be called the Admiral Baker Women’s Golf Club (ABWGC).

The purpose of this organization shall be to promote, supervise, and conduct golf competition for women in accordance with the Rules of the United States Golf Association (USGA) as modified by local rules.

The club intends to carry on its golf operations at the Admiral Baker Navy (North) Golf Course in San Diego, California.

A. Each candidate for membership shall complete an application and submit it to the membership Chairman together with appropriate annual dues decided upon by the Executive Board.

Section III - Dues - dues are payable on 1 October and are delinquent after 1 November.

A. No refunds will be made to members leaving during the calendar year.

Section IV - Handicaps - all members must have their handicaps computed through the San Diego County Women’s Golf Association (SDCWGA). The annual charge set by the Association must be paid at the time annual dues are collected.

A. Handicap requirements for club participation:

1. Handicap for major tournaments must include scores from six (6) games played within the last three (3) months of scheduled play with the ABWGC; or in case of illness, extended travel, inclement weather, etc. have participated in ABWGC activities at least fifty (50%) per cent of the time during the year preceding the tournament. (Reasonable exceptions may be considered by the ABWGC Executive Board.)

2. Handicaps based on five (5) scores may be used for competition in club sweeps only.

A. Special Meetings may be called by the President, Vice President acting for the President, the Executive Board, or may be called at the written request of any five (5) members in good standing; said request to state the object thereof.

Section II - Voting Privileges - All regular members shall have voting privileges at club meetings and elections.

A. Quorum - Twenty-five (25%) percent of the members must be present at a meeting in order to transact business and the affirmative vote of a simple majority is necessary to pass resolutions. Two thirds (2/3) of the members shall constitute a quorum for transaction of business at any meeting of the Executive Board.

B. Proxies - Voting by proxy shall not be permitted.

Section II - Nominations - A nominating committee shall be appointed to recommend officers for each elective office of the Executive board and shall present the slate at the October meeting. Additional nominations of any members in good standing shall be made from the floor at that time.

A. The nominating committee may also recommend Committee Chairmen to the President. After assumption of office, the Executive Board may approve the recommended chairman.

Section III - Elections - The Executive Board members shall be elected at the November meeting and shall assume office on January 1st. The term of office shall be for one year.

A. Elections shall be by secret ballot only if more than one member is nominated for an office.

Section IV - Responsibilities and Duties

A. PRESIDENT - She shall preside at all meetings of the Club and Board. She shall guide, direct, and advise various committees and delegates on the policies and activities of the club.

1. She shall have the power to sign checks for club expenditures in the Treasurer’s absence.

B. VICE PRESIDENT/MEMBERSHIP CHAIRMAN - She shall assist the President in club activities and in her absence assume all the duties of that office. Upon resignation or removal of the President, she shall become President and hold that office until the next annual election. She shall also be responsible for:

1. Maintaining the membership file.

2. Publication of the annual membership booklet.

3. Assigning current members to welcome new members.

4. Passing on information sheets and membership books to new members.

C. SECRETARY - She shall perform all secretarial duties of the Executive Board and the Club. She shall:

1. Keep records of all meetings.

2. Post a copy of general meeting minutes on the bulletin board.

3. Provide copies of all minutes to the President.

4. Provide updated copies of the Constitution, By-laws and Standing Rules when necessary.

D. TREASURER - She shall receive and keep a record of all club monies. She shall:

1. Prepare and present an estimate or projection of expenses for the coming year.

2. Make monthly reports to the Executive Board and at general meetings.

3. Maintain the sweeps ledger and be responsible for the payment of same to members.

4. Accept prize money only from the ABWGC and the SDCWGA for deposit to member’s accounts.

5. Be responsible for an audit at the end of the year.

a. In the event the Treasurer is unable to complete the term of office, an audit of the books must be made prior to the turn-over.

E. TOURNAMENT CHAIRMAN - She shall conduct the President’s Cup and the Championship Tournament. She shall:

1. Submit full reports of tournaments to the Executive Board.

2. Have club treasury funds available to supplement the entry fees and costs of major tournaments or any other special events approved by the Executive Board.

3. Coordinate dates with the Sweeps Chairman when scheduling events.

4. Consult with the Pro Shop to determine best dates in scheduling events.

F. SWEEPS CHAIRMAN - She shall plan and conduct all weekly competitions except the major tournaments. She shall:

1. Prepare a schedule of events and present it to the Executive Board for approval.

a. Schedule will be published in the membership book together with a description of the games.

2. Distribute responsibility for supervision of competition among members by having monthly volunteers perform duties under her supervision at her discretion.

a. Have guidelines for procedures available for monthly hostesses if required.

3. Promptly post play day results and give a copy to the Treasurer for the Sweeps Ledger.

G. HANDICAP CHAIRMAN - She shall be responsible for player’s scoring records and their compliance with rules for posting scores. She shall:

1. Be required to attend SDCWGA-sponsored handicap seminars and become certified.

2. Review and correct data and scores for submission to IDC for computation.

3. Notify members as to where SDCWGA handicap cards are kept and instruct them as to the importance of recording scores properly in the computer.

4. Communicate with new members to obtain previous scoring records.

5. Keep monthly handicap index lists posted on the bulletin board and present same to Sweeps Chairman.

a. Also present copies of handicap lists to Sweeps Chairman, Tournament Chairman, Team Captain, and Ringer Chairman as needed.

6. Work closely with the Tournament Chairman regarding eligibility of members for major tournaments and for members in good standing.

7. Must have approval of the Executive Board to arbitrarily reduce or increase the handicaps of players who do not post all their scores or otherwise observe the spirit of the handicap system.

a. Handicaps are sometimes reduced automatically by IDC because of tournament (T) scores.

Section V - Responsibilities and Duties of Committee Chairman and Delegates

A. Social Chairman - shall be in charge of social events and make arrangements for any affairs involving food and/or beverages. She shall also send cards to members who are ill or hospitalized.

B. Rules Chairman - shall enforce USGA and local rules. She shall:

1. Be required to attend SDCWGA-sponsored rules seminars.

2. Make copies of local rules approved by the Executive Board so that they are listed on the bulletin board and also available to all members.

3. Furnish copies of local rules for major tournament competition, team play, and special events.

C. Trophy Chairman - shall be responsible for purchase and distribution of prizes and awards. She shall:

1. Work closely with Tournament Chairman and Sweeps Chairman.

2. Collect Hole-in-one insurance

D. Ringer Chairman - shall be responsible for collecting Ringer tournament fees, recording scores from cards and announcing results of each tournament. She shall:

1. Keep Treasurer informed as to results for the Sweeps Ledger.

E. SDCWGA Delegate - shall be a current member of SDCWGA and keep members and the Executive Board informed as to SDCWGA activities.

F. Team Captain - Members who will represent the Club in County team play shall elect a team captain whenever required by the Association. She shall:

1. Obtain team dues from the club treasury.

2. Select team members who are members in good standing of ABWGC and have met SDCWGA eligibility requirements.

3. Keep records of team matches with results and standings available to team players and club members.

4. Be responsible for initiating the procedures for selection of a team captain for the following year.

Section VI - Vacancies - Vacancies in elective offices shall be appointed by the Executive Board for the unexpired terms.

Section VII - Liability - No indebtedness nor liability shall be incurred by the Executive Board in any year exceeding the amount of available funds on hand. No liability shall be incurred by any member of the club, nor member of any committee of the club, unless the same shall be authorized by the Executive Board.

These by-laws, or any part thereof, may be amended by a two-thirds (2/3) majority of all votes at an open meeting, provided the date and proposed amendment have been posted on the bulletin board two weeks prior to the meeting.